Administrative Assistant

DEPARTMENT: ITS / Bedford’s Operations
REPORT TO: CIO / CENTER ADMINISTRATOR
STATUS: NON-EXEMPT
UNION AFFILIATION: NON-UNION
SCHEDULE: FULL TIME- 40 hours

JOB OVERVIEW
Provide administrative support to a department and/or Manager. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.

ESSENTIAL FUNCTIONS
1. Answer telephones and transfer to appropriate staff member.

2. Meet and greet clients and visitors.

3. Create and modify documents using Microsoft Office.

4. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

5. Maintain hard copy and electronic filing system.

6. Sign for and distribute UPS/Fed Ex/Airborne packages.

7. Research, price, and purchase office furniture and supplies.

8. Maintain physician schedules

9. Assist with patient concerns and issues.

10. Complete all monthly hospital on-call and surgery schedules

11. Maintain employee vacation and time-off calendar

12. Assist with the processing of all Administrative reports.

13. Maintain and distribute ITS staff weekly payroll

14. Setup and coordinate meetings and conferences.

15. Take and publish meeting minutes

16. Assistant with other duties as assigned

ADDITIONAL RESPONSIBILITIES
Setup accommodation and entertainment arrangements for company visitors

SKILLS REQUIRED
1. Basic reading, writing, and arithmetic skills required.

2. Knowledge of Microsoft Office and telephone protocol.

3. Duties require professional verbal and written communication skills

4. The ability to type 50 wpm.

EXPERIENCE REQUIRED
One to three years of clerical experience.

EDUCATIONAL REQUIREMENTS
High school diploma or equivalent, Associate’s Degree preferred.

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